Organizing Your Work Answers

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1
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A good filing system shares all of the common characteristics of a _________.

A
Highway -- files often travel to different destinations
B
Database -- it must store information for easy access and retrieval
C
Business -- each folder must have a unique structure to serve different clients
D
Library -- all files, whether they are used or not, must be in one location
2
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Franklin has to plant a tree in a client’s backyard. He takes a shovel from his truck and digs the hole. If Franklin has the habits of an organized person, when he finishes digging the hole, Franklin will immediately _______.

A
Call his wife to remind her of an appointment
B
Carefully place the tree into the hole
C
Put his shovel out of the way of his next task
D
Take a break to rest before moving on
3

Tools and materials at your workspace should be ________.

A
Cheap and easily replaceable
B
Spaced away from each other
C
Expensive and irreplaceable
D
Grouped by their functionality
4

The limit for characters in modern file systems is too small to accommodate keywords in titles.

A
T
B
F
5

If you have not used something in over six months, you should consider getting rid of it.

A
T
B
F
6

One helpful feature of most Web 2.0 organization software is that ________.

A
It requires one particular Internet browser
B
It is usually downloaded to a computer hard drive
C
It has a complex user interface
D
It can usually be synced to a handheld device
7

The problem with staying organized is that staying organized______.

A
Is a skill that cannot be learned
B
Requires forming new habits
C
Can be very intense work
D
Leads to massive confusion
8

One advantage of a paperless workplace is that electronic documents ________.

A
Cannot be lost ever
B
Can be read anywhere
C
Are easy to keep private
D
Take up little physical space
9

If a document needs to be passed on to another person for assignment, the proper way to treat it is to ______.

A
Trash it
B
File it
C
Delegate it
D
Take action on it
10

The organizational structure of the files and folders on a computer is the _______,

A
Start Menu
B
Menu folder
C
File folder
D
File directory

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