Organizing Your Work Answers

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1
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A good filing system shares all of the common characteristics of a _________.

A
Highway -- files often travel to different destinations
B
Database -- it must store information for easy access and retrieval
C
Business -- each folder must have a unique structure to serve different clients
D
Library -- all files, whether they are used or not, must be in one location
2
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The organizational structure of the files and folders on a computer is the _______,

A
Start Menu
B
Menu folder
C
File folder
D
File directory
3

Franklin has to plant a tree in a client’s backyard. He takes a shovel from his truck and digs the hole. If Franklin has the habits of an organized person, when he finishes digging the hole, Franklin will immediately _______.

A
Call his wife to remind her of an appointment
B
Carefully place the tree into the hole
C
Put his shovel out of the way of his next task
D
Take a break to rest before moving on
4

Which of the following is a poor label for a category level file folder?

A
Reliant Communications
B
R
C
Receipts
D
Stevick Account
5

What is the advantage of having only one inbox?

A
You can take it with you wherever you go
B
You never have to wonder if you are forgetting something
C
You can leave items there for reference
D
It can monopolize your desk space more easily
6

The easiest way to convert your paper files into electronic files is by _______.

A
Using an electronic scanner
B
Typing each document by hand
C
Taking a digital picture of each document
D
Reading documents into a digital recorder
7

The problem with staying organized is that staying organized______.

A
Is a skill that cannot be learned
B
Requires forming new habits
C
Can be very intense work
D
Leads to massive confusion
8

If a document needs to be passed on to another person for assignment, the proper way to treat it is to ______.

A
Trash it
B
File it
C
Delegate it
D
Take action on it
9

If you have not used something in over six months, you should consider getting rid of it.

A
T
B
F
10

The limit for characters in modern file systems is too small to accommodate keywords in titles.

A
T
B
F

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